Starting July 1, 2023, Florida now requires that employers verify their new employee’s employment eligibility using E-Verify in addition to the Federal Form I-9. This new requirement applies only to employers where the new employee will be the 25th or greater employee performing services in Florida at the time of the new employee’s employment verification. Employers with fewer than 25 employees must continue to verify employment eligibility using Federal Form I-9 within three days of starting work for the new employer.
What is E-Verify?
E-Verify is an electronic employment eligibility verification system administered by the U.S. Citizenship and Immigration Services. It lets employers verify the employment eligibility of new employees by comparing information against government databases. To enroll in the E-verify program or log in, visit the E-verify homepage.
Will QuickBooks support E-verify in payroll products?
As a payroll agent, QuickBooks does not have authority to certify the use of the E-Verify system on behalf of an employer. QuickBooks will continue to support the quarterly Form UCT-6, but employers will separately certify using E-Verify by filing the Employer E-Verify Certification form. QuickBooks is investigating the possibility of enhancing the product to provide reminders about the E-Verify requirement.
When do I need to complete the E-Verify certificate?
The E-verify certification must be completed on your first report filed in a calendar year. So for any employer who has already completed a 2023 tax return and now hires an employee and uses the E-Verify system, you must complete your E-Verify certificate in January of 2024.
For more information on the certification process, employee eligibility, and more, we highly recommend reviewing the agency faq’s.